What is “personal information”?
Broadly speaking, “personal information" refers to any information about an identifiable individual or that allows an individual to be identified. It could be your name, email address, phone number, date of birth and financial information (including bank and credit card information).
Your business details, such as your title, email address, business address or telephone number are considered personal information of a public nature.
What personal information do we collect?
As part of your interactions with us, we may collect some of your personal information, such as the following:
- Your contact information, such as your name, address, email and phone number;
- Billing information, such as your billing address or bank information;
- Recruitment information, such as your resume.
In any case, we strive to limit the amount of personal information that we collect to what is strictly necessary for the purposes described in the section “For what purposes do we use your personal information?”. We do not knowingly collect personal information from minors.
Do we collect information through “cookies”?
We collect certain information through cookies and other tracking technologies (collectively, “cookies”), when you browse our website.
Cookies are small text files containing a unique identification number which are automatically placed on a visitor's computer. Session cookies track information during an open session and are only temporarily stored in your computer's memory. Persistent cookies are stored on a visitor's computer until they expire or the visitor deletes them.
The cookies that we use do not collect personally identifying information, but rather general information that we do not combine with any personal information.
More specifically, we use essential and functional cookies so that you can browse our website and use its features properly, and to customize your experience according to your preferences (for example, your language preference). You can disable such cookies by changing your browser or mobile device settings. However, if you refuse such cookies, your browsing experience may be affected.
We also use Google Analytics to collect information about your use of our website (for example, the pages that you visit the most, and the error messages that you may receive). Such information is anonymous, and we only use them to improve the efficiency and operation of our website. You can disable such cookies by downloading this module.
In addition, we use Facebook Pixel to collect information about the actions you take on our website (for example, the pages you visit after viewing an advertisement). This information is anonymous and we use it only to improve the effectiveness of our advertisements.
If you would like more information about cookies, you can consult All About Cookies, or contact us as set forth in the “How to Contact Us?” section.
How do we collect your personal information?
To the extent possible, we will obtain your personal information directly from you, with your consent, when you interact with us (for example, when you fill out a form on our website or respond to a job offer). However, under certain circumstances, we may collect your personal information from third parties when you have consented to it, or where the law allows us to do so (for example, credit reference agencies, government agencies, financial institutions or other service providers).
How do we obtain your consent?
In general, we only collect, use, and disclose your personal information with your consent. In some cases, however, the law provides that we may collect, use, or disclose your personal information without your consent (for example, when we are required to disclose your information under a subpoena or court order).
By contacting us, voluntarily providing us with your personal information, or browsing our website, you consent to the collection, use, and disclosure of your personal information in accordance with this Policy. If you provide us with the personal information of a third party, you declare that you have the consent or authority to allow us to collect, use, and disclose such information in accordance with this Policy.
Subject to certain legal or contractual restrictions, you can withdraw your consent at any time by contacting us as set forth in the “How to Contact Us?” section.
For what purposes do we use your personal information?
In general, we use your personal information for the following purposes:
- Provide you with goods and services;
- Create, maintain and improve our business relationship with you;
- Recruit staff;
- Ensure compliance with our legal and regulatory obligations;
- Ensure the good conduct of our business, including invoicing;
- Any other purpose that is authorized by law or to which you consent.
Who do we share your personal information with?
Your personal information is only made available to our employees and agents whose duties require it. We may also share your personal information with third parties when required by law, or with service providers (for example, Google Analytics, META and cloud hosting service providers). In the latter case, we take all necessary measures to protect your personal information (for example, by adopting specific contractual measures and limiting the sharing of your personal information).
Notwithstanding the foregoing, we do not disclose any information that is protected by solicitor-client privilege unless you have waived such privilege, that we have your consent or are required to do so under applicable laws.
Is your personal information transferred outside Quebec?
The personal information collected by Gen V is hosted on secure servers that are located in the province of Quebec. However, we may also share your personal information with business partners outside Quebec as part of the management of our website (for example Google Analytics and META). When your personal information is thus transferred outside Quebec, contractual commitments to protect the confidentiality of your information are be put in place.
How long do we keep your personal information?
We will retain your personal information only for as long as necessary to fulfill the purposes listed in this Policy, or as required to comply with our legal and regulatory obligations. After this time, your personal information will be destroyed or anonymized.
How do we protect the confidentiality of your personal information?
The personal information that we collect is kept confidential in accordance with applicable laws. For example, if you choose to provide us with personal information by email, or through a form on our website, we will only use the information that is strictly necessary to respond to your message and to act on it, and we will ensure that it is kept confidential.
We also take reasonable administrative, technical, and physical measures to protect your personal information from their unauthorized loss, theft, access, use or communication. For example, we make sure that access to our offices and computer equipment is restricted, and that our staff and the members of the collective are trained about the security and confidentiality of the personal information to which they have access.
What are your rights?
You have the following rights:
- The right to protect the confidentiality of your personal information;
- The right to access and have your personal information corrected;
- To the extent applicable, the right to withdraw your consent to the disclosure or use of your personal information.
To exercise any of the above-mentioned rights, please contact us in the manner as set forth in the “How to Contact Us?” section.
How to contact us?
If you would like to learn more about the protection of your personal information or would like to exercise your rights, please contact NICHOLAS BOILY, FINANCE DIRECTOR, our Privacy Officer, as follows:
- Postal address: 644 Rang 3, Sainte-Clotilde-de-Châteauguay, Québec J0L 1W0
- Email: email@example.com
How do we update our Policy?
Our Policy may be updated from time to time to reflect legislative or operational changes within Gen V. Although update notices may be used, the display of the revised Policy will be considered sufficient notice. Your continued use of our website or services is an acceptance on your part of this Policy and any update thereof.
The last update of this Policy is February 26, 2023.